UNIVERSITY PARK, PA – Students, faculty, and staff at Penn State are reminded that there are many tools available to help secure Zoom Meetings as the University continues to offer hybrid work and classroom arrangements.
To help secure Zoom meetings, individuals should not share the meeting password. Additionally, to discourage unwanted guests from joining a Zoom meeting, it is strongly recommended that individuals do not post meeting links on social media platforms and other online sites.
“Zoom security should always be at the forefront of the mind of our community,” said Richard Sparrow, acting director of information security for Penn State. “We have been working in a remote and hybrid format for over a year, however, we must remain vigilant to avoid unwanted actions or disruption to our classes, meetings and more.”
A list of tips and settings to help prevent unwanted participant actions is available and includes actions to prevent unwanted participants from entering a Zoom meeting, such as:
- Use a waiting room to review participants;
- Allow only authenticated users to join;
- Limit screen sharing; and
- Recording of the meeting.
The University has also provided advice to all faculty and instructors on how to handle disruption in distance learning courses at its Distance learning site. Technical assistants are available to help teachers, and Technical tutors also offer one-on-one consultations to provide additional technical support to staff and students.
For more information, see the following Knowledge Base articles:
University officials stress that any Zoom bombing incident must be reported to university police immediately, and that offenders could face charges of illegal computer use, harassment and disorderly conduct, among other charges. Additionally, Penn State Psychological counseling and services is available to help support students who may be affected by Zoom bombings during virtual events.
You can also answer questions by contacting the IT Service Center or by calling 814-865-HELP.